Write one line per fruit
The FPS example covers apples, Valencia oranges, kiwi, grapes, mandarins, lemons and grapefruit. For your own enquiry, specify variety, grade, case weight and case count. A request for 20 cases needs a net weight per case before buyers can compare quotations.
Match the purchase order to the dock
Record the warehouse address, booked receiving slot, purchase order reference and pallet or carton label requirements. Confirm who signs for accepted cases and how the receiver records a short shipment.
Agree the exception process
Ask who may approve a replacement grade before dispatch. At receipt, keep the exception against the affected purchase order line. Confirm the accepted weight and price adjustment before closing the delivery.